Hagen

Entropy used our 6-step process to deliver the project:

1. Define the vision and strategy

Entropy held multiple workshops with the Catit team to understand their ecommerce aspirations and requirements for their new platform. Following the workshops, Entropy consolidated what they heard, outlined the requirements, and presented it back to the Catit team to map out to align on the final deliverable.

2. Audit

Entropy assessed the current Catit ecommerce setup, capabilities, and resources to identify gaps and opportunities.

Following the audit process, Entropy identified that Catit needed 2 new components:

• • new ecommerce platform to run their core site.
  • A tech agency partner to assist with the site design, build, and post-launch support and development.

3. Select and procure

Entropy split this step into 2 phases to focus on the different deliverables.

Phase 1: Ecommerce platform

Entropy produced an Initial Requirements Document (IRD) in consultation with all Catit stakeholders. This document provided the initial functional requirements for the new Catit ecommerce platform, as well as project objectives and appropriate background information.

With these requirements, Entropy longlisted 4 possible ecommerce platforms before shortlisting to 2 platforms. The IRD was issued to these 2 platforms along with an accompanying Request For Proposal (RFP), asking for a written commercial response, platform demo, and question and answer (Q&A) sessions.

Responses from the 2 ecommerce platforms were scored using various key criteria (including commercials, platform usability, match to key requirements) and Shopify Plus was selected as the optimum ecommerce platform for Catit’s needs.

Phase 2: Tech agency partner

Entropy had initial discussions with 10 candidates and shortlisted 3 agencies for the final RFP process that consisted of a written commercial response and pitch presentation. Using a similar process as phase 1, Entropy used an IRD and scoring method to select Swanky, a full-service Shopify Plus agency, as the right tech partner to join the project.

4. Manage programme

Since there were 6 markets to manage, there were numerous stakeholders involved with the project and it was imperative to establish clear roles and responsibilities. Entropy acted as the central hub for the project and worked with Catit and Swanky to define the roles and responsibilities using the RACI model (Responsible, Accountable, Consult, Inform).

5. Go live

The 6 markets were rolled-put in a phrased approach following an extensive UAT (User Acceptance Testing) and final end-to-end testing process.

6. Optimise

Finally, to maximise the opportunities offered by the new Shopify Plus websites, Entropy helped to devise a programme for ongoing management and development in conjunction with Catit and Swanky.